The Monument Hill Church Constitution is published in its entirety, below.
For a copy of our ByLaws, please click HERE.


Monument Hill Church, SBC

Constitution

  31 May 2015

PREAMBLE

As a body of like-minded believers in Jesus Christ as our Lord and Savior, and believing in the Holy Bible as the inspired Word of God, we have organized for the purpose of glorifying God by enjoying Him forever.  We desire to carry out God’s commands for His Church governing the activities of this church so that the principles of our faith are carefully preserved and all may be done in a manner pleasing to God. 

With a goal of church unity in the bond of peace as guided by the Holy Spirit of God, we covenant with each other in love and we adopt this constitution to provide processes whereby we might obey the Great Commandment (Matthew 22:37-40) and the Great Commission (Matthew 28:18-20).

As we are all equal in the sight of God, our leadership, including Elders and Deacons, are servants of God and of His local church.  They are gifted by the Holy Spirit for the various purposes of God, and lead by example as they work to ensure we are fulfilling His commands. We, therefore, abolish all previous constitutions, by-laws, and policies, and establish this constitution for God’s glory on May 31, 2015.

ARTICLE I, NAME AND AFFILIATION

The name of this church shall be Monument Hill Church, SBC. We are an autonomous Baptist church that is in friendly cooperation with the Southern Baptist Convention (SBC). We also voluntarily cooperate and participate with the Pikes Peak Baptist Association and the Colorado Baptist General Convention.

ARTICLE II, PURPOSE

The purpose of this church shall be to worship and glorify God while equipping the saints for the work of ministry, and for building up the body of Christ (Ephesians 4:12).

ARTICLE III, DOCTRINE

The doctrine of this church shall be the teachings of God as contained in the Holy Bible and articulated in our Statement of Faith, which is the Baptist Faith and Message (2000)[1], and our Church Covenant (2012)[2].

ARTICLE IV, CHURCH MEMBERSHIP

Members of this church shall consist of living persons who have:

·       Repented of their sins and placed their trust in Jesus Christ alone for their salvation,

·       Been baptized by immersion in this church or another of like faith and practice, following their conversion,

·       Subscribe to the faith and practices of this church as outlined in Article III of this Constitution,

·       Been examined and recommended by the Elders of this church, and

·       Received a three-quarters majority approval by a quorum of members at a Members Meeting.

Termination of membership will occur upon the recommendation of the Elders, and a three-quarters majority approval by a quorum of members at a Members Meeting.

ARTICLE V, MEMBERS MEETINGS

Members of the church will meet as necessary to conduct the business of the church.  Members Meetings will be held at least once per calendar year.  A quorum of members is required to conduct any business of the church.  A Members Meeting will be considered to have a quorum when there is a majority (50% +1) of the members present.  

The Senior Pastor will be the Moderator of these meetings unless he is party to an issue at hand. In that case, the Elders will choose from among themselves a Moderator who is not party to the issue at hand.

Notification of regular or called Members Meetings will require 14 days notification to include two Sundays by announcement from the pulpit, email, bulletin, regular mail and/or posting on the church website.  However, at any of the regular meetings for worship, the Church may, without special notice, act upon the reception of members or upon transfer of members to other churches of like faith and practice. Other transfers/terminations of membership require notification as detailed above.

ARTICLE VI, ELDERS

Spiritual oversight of the ministry and resources of the church shall be vested in a plurality of Elders. The ministry of the Word of God, shepherding, teaching, and prayer are the primary responsibilities of the Elders. The plurality of Elders shall be comprised of not fewer than three men who are members of the church and who satisfy the qualifications set forth in 1 Timothy 3:1-7 and Titus 1:6-9.

With the exception of three permanent committees (Finance, Operations and Missions), the Elders shall have the authority to establish, delegate, oversee, and dissolve committees as needed in the service of the church. Each Elder is automatically a non-voting member of any committee unless designated as a voting member of a committee. Notification of any regular or ad hoc committee meeting will be provided to the Elders through the church office or directly by email.                 

The Senior Pastor shall be the Lead Elder and one of the required minimum of three Elders. 

A majority of the Elders shall be laymen, that is, church members not in the regular pay of the church.

A man shall be considered an Elder of the church upon being examined and nominated by the current Elders, and receiving a three-quarters majority approval by a quorum of members at a Members Meeting.

Any grievance against an Elder must be brought before the Elders for discussion at a regular Elders meeting by at least two members prior to a Members Meeting.  An Elder will be removed from his position upon the recommendation of the Elders, and upon receiving a three-quarters majority approval by a quorum of members at a Members Meeting.

ARTICLE VII, SENIOR PASTOR

The Senior Pastor shall be the Lead Preaching/Teaching Elder of the church and have the primary responsibility of preaching and teaching the Scriptures, and shepherding the members of the church.  He will not be chairman of the Elders.

A man shall be considered the Senior Pastor upon being nominated by the Elders, and receiving a three-quarters majority approval by a quorum of members at a members meeting, called for that purpose. 

The Senior Pastor nominee does not have to be a member of the church at time of selection, but must meet the membership requirements to be a member, and will be required to become a member within two weeks of assuming his position.

ARTICLE VIII, DEACONS

Particular service to the physical and practical needs of the members of the church shall be provided by Deacons, the number of which will be determined by the needs of the church.  Qualifications are set forth in 1 Timothy 3:8-13.  Men will serve as deacons at MHC.

In support of the spiritual leadership of the Elders, the Deacons will promote the unity of the church and the ministry of the Word.  As servant officers of the church, Deacons will be responsible for identifying physical needs of the church members, arranging assistance, providing for comfort, and distributing benevolence funds as needed. 

The body of Deacons will meet at least once per calendar quarter with the Elders to discuss the well-being of the members of the church.

When the need for a Deacon is identified by the Elders, they will present the need for a new Deacon position to the members at a Members Meeting.  A majority affirmation by a quorum of members is required to establish a new Deacon position.

A Deacon position may be dissolved at the recommendation of the Elders, and with a three-quarters majority approval by a quorum of members at a Members Meeting.

A deacon nominee must be a member of the church, and shall be considered a Deacon of the church upon being examined and nominated by the Elders, and receiving a three-quarters majority affirmation by a quorum of members at a members meeting.

A Deacon will be removed from his position upon the recommendation of the Elders, and upon receiving a three-quarters majority affirmation by a quorum of members at a members meeting.

ARTICLE IX, CHURCH STAFF

The Senior Pastor will oversee all church staff.

Pastoral

The Elders may request the hiring of pastoral church staff to assist with pastoral and administrative ministry.  When a need is identified by the Elders, they will present the need for a new position to the members at a Members Meeting.  A majority approval by a quorum of members is required to establish a pastoral staff position.

A pastoral staff position may be dissolved at the recommendation of the Elders, and with a three-quarters majority approval by a quorum of members at a members meeting.

When there is an open pastoral staff position (new or existing), the Elders shall present a nominee for that position to the members of the church.  A three-quarters majority approval is required by a quorum of members to approve the nominee.

A pastoral staff member will be removed from their position upon the recommendation of the Elders, and upon receiving a three-quarters majority affirmation by a quorum of members at a members meeting.

A pastoral staff nominee does not have to be a member of the church, but must meet the membership requirements to be a member, and will be required to become a member within two weeks of assuming their position. 

Non-Pastoral      

Non-pastoral staff positions (budgeted) will be established, staffed, evaluated and terminated, if necessary, by the Senior Pastor with approval of the Elders.

ARTICLE X, FINANCE COMMITTEE

Responsibility for budgeting, tracking income and expenditures, and reporting on church finances will belong to a Finance Committee.

The Finance Committee will consist of no less than four members of the church who are laypersons (persons not in the regular pay of the church), and the Church Treasurer. One Elder will serve as a liaison to the committee.

The Chairman of the Finance Committee is the Treasurer.

Members of the Finance Committee will serve a term of no more than three years, and will not be eligible for re-election until one year after their last term.  A person shall be considered a member of the Finance Committee upon being nominated by the Elders, and receiving a three-quarters majority affirmation by a quorum of members at a members meeting.

Each year the Finance Committee will prepare an annual budget for the following year by the first of October of the current year and present it to the Elders.  The Elders will then have until the first of November of the current year to review the budget and make recommendations to the Finance Committee.  The Finance Committee will then have until the first of December of the current year to finalize the budget and present it to the members of the church at the Members Meeting called for that purpose.  A budget must be affirmed by a three-quarters majority of a quorum of members at that meeting.

Any expenditure not covered in the budget must be approved by the Elders and affirmed by a three-quarters majority of a quorum of members at a regular Members Meeting.

ARTICLE XI, OPERATIONS COMMITTEE

In order to relieve the burden of the functional aspects of the church facilities and property from the Elders, an Operations Committee will be delegated the powers to maintain the facilities and property in proper order.

The Operations Committee will consist of a minimum of three church members, a majority of which are laypersons.  A person shall be considered a member of the Operations Committee upon being nominated by the Elders, and receiving affirmation by a majority of a quorum of members at a members meeting.

The Chairman of the Operations Committee will be nominated by the Elders, and receive affirmation by a majority of a quorum of members at a regular members meeting.

The Operations Committee will report to the Elders. One Elder will serve as a liaison to the committee.

The Operations Committee will operate within the approved budget.

ARTICLE XII, MISSIONS COMMITTEE

The Missions committee will advocate the missions responsibility of the church and its members in accordance with Matthew 28:18-20. Advocacy will include:

·       Developing the missions plan and missions budget to be incorporated into the annual church budget, in response to objectives, goals and priorities of the Elders

·       Periodically educating the members on local evangelism and worldwide missions,

·       Encouraging and supporting outreach and evangelistic efforts led by the responsible pastoral staff member,

·       Encouraging giving to missions in regular offerings and special offerings including communicating Elder-set church goals for mission offerings,

·       Informing the members of missions activities to include those of missionaries who have a special connection to the church,

·       Within the missions budget, providing funds for enhancing and encouraging worldwide missions, short-term mission trips and missionaries from within the church.

The Missions Committee will consist of members of the church and the pastoral staff member responsible for outreach and evangelism. The Elders will select committee members and receive affirmation by a quorum of members at a members meeting.  One Elder will serve as a liaison to the committee.

ARTICLE XIII, OTHER CHURCH OFFICERS

501-3c Organization

The following organizational structure will be maintained for the sole purpose of incorporation as a non-profit, 501-3c organization, and the associated non-profit status:

·       President - Chairman of the Elders

·       Secretary/Treasurer - Chairman of the Finance Committee

Church Organization

The church will establish the following organizational structure for the day-to-day governing activities of Monument Hill Church, SBC:

Non-elected positions:

·       Chairman of the Elders - selected annually by the Elders from the Lay Elders

·       Vice-Chairman of the Elders - selected annually by the Elders from the Lay Elders

Elected positions (officers):

·       Trustees - responsible to sign checks for authorized expenditures, sign contracts authorized by the church and deposit funds on behalf of the church.

·       Treasurer – chairman of the Finance Committee, ensuring the proper maintenance of the funds of the church, including recording and disbursing funds according to the approved budget.  The Treasurer will report annually (and when needed) to the church of all its financial activities.  Each month a record of income received, and budgeted income needed, will be printed on the back of the church bulletins.

·       Church Clerk - make minutes available of all members meetings. Corrections to the minutes will be solicited at the next members meeting and corrected as necessary.

Monitoring of the officers will be the responsibility of the pastoral staff.  Election and removal of these officers will be the responsibility of the Elders with the affirmation of the members.       

ARTICLE XIV, TRANSFERENCE OF ELDER RESPONSIBILITY

At any time that there is not a plurality of Elders, all responsibilities of the Elders, including re-establishment of leadership by a plurality of Elders, shall revert to a Church Council.  The Church Council will consist of all active Elders, a Deacon, and three members of the church nominated and approved by a three-quarters majority of a quorum of members at a members meeting called for that purpose.  As soon as possible, but within three months, the Church Council will prayerfully seek, examine, and nominate Elders for church approval for the purpose of re-establishing the spiritual leadership by a plurality of Elders.

ARTICLE XV, AMENDMENTS

Amendments to this constitution shall be presented by the Elders to the members at a Members Meeting.  This constitution shall be considered amended upon being approved by a three-quarters majority of a quorum of church members at a Members Meeting.

ARTICLE XVI, BY-LAWS

By-Laws shall be adopted to detail the implementation of this constitution’s provisions.

By-Laws will be presented by the Elders and implemented upon receiving a majority approval by a quorum of members at a Members Meeting.

[1] http://www.sbc.net/bfm2000/bfm2000.asp

[2] http://www.monumenthillchurch.org/church-covenant